Personal Assistant in an engineering/ICT solutions company in Abuja

Industry :ICT/ Telecommunication

Specialization Legal and Administration & Office Support
Minimum Qualification :Degree
Required Experience : 1 to 3yrs
Application Deadline 2 months from now

Job Description

A Nigerian-owned limited liability technology company whose core activities are primarily geared towards providing specialized integrated solutions and services for turnkey engineering solutions in ICT, Energy/Power, medical and other utility sectors. We need a  qualified person for this position

Responsibilities:

• Coordinate and schedule our daily agenda and to-do list, as well as weekly and monthly calendar appointments.
• Schedule, on behalf of the CEO, meetings between him and his direct reports and the committees and groups to which he is a member.
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Manage incoming and outgoing telephone, fax, and e-mail traffic.
• Manage all incoming and outgoing correspondence, i.e. sort and read mail, draft responses, maintain network database, receive and send overnight packages.
• Reading, monitoring and responding to the principal's email.
• Answering calls and handling queries.
• Preparing correspondence on the principal's behalf.
• Commissioning work on the principal's behalf.
• Liaising with staff, clients, etc.
• Managing the principal's electronic diary, highlight urgent correspondence.
• Booking meetings.
• Organizing travel and preparing complex travel itineraries.
• Writing minutes.
• Taking dictation.
• Planning, organizing and managing events.
• Managing a budget.
• Attending events/meetings as the principal's representative.
• Conducting research on the internet.
• Writing reports, executive summaries and newsletters.
• Preparing presentations.
• Preparing papers for meetings.
• Managing and reviewing personnel and professional files and office systems.
• Updating websites.
• Typing documents.
• Sourcing and ordering stationery and office equipment.
• Managing projects.
• Managing an Assistant.

Qualifications and Requirements:

• Minimum of a BSc degree in Social Sciences preferably in Law;
• Must have worked in a law firm
• Must be Hausa Speaking
• Must have 2 years’ experience;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of MD;
• Taking dictation and minutes;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring MD is well-prepared for meetings;
• Liaising with clients, suppliers and other staff;
• Deputizing for MD, making decisions and delegating work to others in his/her absence;
• Devising and maintaining office systems, including data management, filing.

Apply Now